Administrative Trainee

Employer: European Transport Workers’ Federation
Employment type: Internship/Traineeship
Organisation type: Trade Associations
Areas: Administration
Issue areas: Transport & Infrastructure
Salary: EUR 1,116-1,116 monthly

1

JOB TITLE: Administrative trainee

REPORTING TO: Senior Operations Manager and Administrative Supervisor

Introduction

The ETF is a trade union federation representing 5 million+ transport workers from 200+ unions in 38 European countries. The vision of Fair Transport is what drives the work of the ETF. It represents a future where European transport is free of social dumping, with quality jobs for transport workers, safe, reliable and affordable service for passengers and customers and where environmental and social sustainability go hand in hand. We are looking for candidates that are ready to fight for achieving this vision.

Key responsibilities
General office duties
Creates and maintains file records, including electronic file records
Creates survey databases, inputs data received and prepares analysis
Prepares and organises meetings in Belgium and abroad, deals with arrangements, contact with the service providers (hotels/interpreters/translators, etc.) and liaises with the political team, other colleagues and the Finance manager, as well as outside organisations where appropriate
Assists with projects
Collates information and prepares documentation for meetings, actions, campaigns and publications where necessary
Attends meetings and prepares minutes
Drafts emails, invitations and other documents
Deals with routine incoming calls/correspondence/requests for information as appropriate
Sorts and prioritizes incoming correspondence and responds appropriately
Responds appropriately to external contacts, maintenance of good and constructive relationships with representatives from various European institutions, employers' organisations, companies, etc.
Maintains diaries
Assists in making travel arrangements
Maintains website pages
Collaborates with other Administrative Secretaries in order to ensure the good functioning of the Secretariat
Provides administrative support in preparation of the 2027 ETF Congress.

We are looking for a candidate with
Excellent spoken and written English. Knowledge of one or more other EU languages would be an advantage
Graduate level education or training in administration field or office management
Excellent knowledge of IT technologies (MS Office applications, database software, internet, etc.)
Proven high quality secretarial, organisational and administrative skills
Strong organisational abilities
Accuracy and attention to detail
Excellent communication skills
Able to exercise discretion, judgement and initiative
Able to work under pressure
Integrate yourself into a team
React in a flexible way to new challenges
Proactive in addressing change

We offer
Compensation under a Belgian professional immersion contract of 1.116,80 EUR
Meal vouchers of 8 euros
Public transport subscription
Up to 2 days teleworking/week, after a 1-month training period
34 hour week, flexitime
A multicultural dynamic team of 25 persons
Weekly team meetings, trainings with external experts, team building events
Possibly European travel
Possible starting date: October.

Brussels, 30 July 2026