Finance Assistant

Employer: Eastern Partnership Civil Society Forum
Employment type: Full-time
Organisation type: NGOs & Nonprofits
Areas: Finance
Issue areas: Democracy & Governance

Location: Brussels, Belgium 

Contract: CDD with possibility of extension 

Workload: 100% 

Starting date: as soon as possible 

Deadline for submissions: 10 September 2026, applications are reviewed on a rolling basis, so we invite you to apply early. 

About the organisation 

The Eastern Partnership Civil Society Forum (EaP CSF) is a unique multi-layered regional civil society platform aimed at promoting European integration, facilitating reforms and democratic transformations in the six Eastern Partnership countries – Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. Serving as the civil society and people-to-people dimension of the Eastern Partnership, the EaP CSF strives to strengthen civil society in the region, boost pluralism in public discourse and policy making by promoting participatory democracy and fundamental freedoms. The EaP CSF is a non-partisan bona fide non-governmental organisation. 

Description of the position 

The Secretariat of the Eastern Partnership Civil Society Forum (EaP CSF) is looking for a Finance Assistant who will report to the Chief Financial Officer. The selected candidate will be tasked with assisting the Finance Department to ensure the smooth running of the day-to-day financial activities of the organisation, in accordance with established policies and procedures. The role will be based in Brussels, Belgium.

Duties and Responsibilities:
Process all day-to-day financial transactions, including invoices, purchase orders, expense reimbursements of the Secretariat and its staff.
Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded and that policies and guidelines including specific grant/donor requirements are followed.
Review & prepare all payment requests and expense reports for the accuracy and completeness before verification by the Chief Financial Officer.
Maintain the financial filling system in an organized, complete and efficient manner.
Support with drafting template contracts, check proofs of delivery.
Assist with preparation of consultancy/ vendor invoices.
Prepare monthly submissions to the accountant for bookkeeping.
Support the Chief Financial Officer in preparation of any financial documents.
Managing petty cash.
Support with per-diem payments and reimbursements for participants to EaP CSF events.
Support with preparation of documents for the audits.
Support the Membership and Governance Manager and Grants & Advocacy Officer in checking financial reports related to FSTPs.
Work closely with other team members including Event Officer to provide support and financial information as needed for performing various tasks and activities of the Forum.
Perform any other duties that may be assigned or required.

Qualifications:
Bachelor’s degree in Business, Accounting, or any relevant field. Specialized academic certificates or training certificates will be considered as an added advantage.
2 years’ experience in the field of financial role preferably in the NGO or accounting sector.
Knowledge of financial systems and procedures.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite.
Good team player with excellent communication and interpersonal skills who thrives in a multi-cultural environment.
Excellent oral and written communication skills in English.
Good oral and written communication skills in French are considered an asset.
Ability and willingness to travel in EU and EaP countries as required
Holding the legal permission to work in Belgium (the Secretariat is not in the position to assist with obtaining the permission to work in Belgium)

What we offer:
An interesting and varied role in a well-established civil society organisation;
Being part of a small, friendly, dynamic and international team in the heart of the Brussels EU district;
CDD fixed-term employment contract with possibility of extension;
Attractive remuneration and competitive fringe benefits (meal vouchers, representation and teleworking allowance, reimbursement of public transport costs, professional training, extra-legal holidays during summer and between Christmas and New Year).

The application will consist of a CV and a motivation letter, to be sent to [email protected] with the subject line “Application – Finance Officer”.

The closing date for applications is 10 September.

Applications will be reviewed on a rolling basis.