CDMMadridNew vacancy
Programmes Assistant
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- Grade
- Not specified
- Contract
- See official notice
- Published salary
- €21,000–€22,000/year
- Deadline
- No deadline listed
- Location
- Madrid
About the employer · Hiring organisation
Club de Madrid
Club de Madrid is the organisation publishing this vacancy. Review the official notice for its mandate, structure and employment conditions.
01
Radar brief
Programmes Assistant is an opportunity at Club de Madrid · Madrid.
Why this role matters
This role supports the Programmes Department in content and organisational tasks, contributing to the mission of Club de Madrid.
02
What you would do
- Support the work of the Programmes Director, Senior Programme Officers and Programme Officers in the management of specific projects or activities.
- Assist in the design, preparation and development of mission agendas including confirmations, drafting, mailing and follow-up of invitations.
- Manage the participation of Club de Madrid Members, high level advisors and experts in project activities and Policy Dialogues/Labs.
- Liaise with appropriate departments for logistical arrangements for Members and experts travel and participation.
- Assist in follow-up tasks post-mission, including thank you letters, mailing materials, and communication products.
- Assist in preparation and translation of materials for proposals and reports.
- Assist in production of briefing books and background material for Programmes and activities.
- Support preparation of new project proposals including drafting concept notes, research and briefings.
03
Eligibility snapshot
Must have
- University Degree in matters related to the position, preferably in Political Science, another social science or international affairs.
- At least 2 years of professional experience in similar or related fields, preferably in governmental, intergovernmental and/or international non-governmental organizations.
- Native Spanish or English, with a very good working knowledge of the other language.
- Excellent team-working skills.
- Ability to work under pressure, meeting tight deadlines, prioritizing requests and needs.
- Intense dedication and motivation. Energy, enthusiasm and commitment.
Advantageous
- Knowledge of additional languages will be considered an asset.
04
Contract and workplace context
Contract decoder
Assistant-level role. Verify grade, experience and selection conditions in the official notice.
06
Official vacancy description
€ 21,000 - € 22,000 per year gross
General Description and objectives of the position:
The Programmes Assistant will support the Programmes Department in both content related and organisational tasks. He/she will work under the direct supervision of the Director of Programmes, and when necessary the Senior Programme Officers and Programme Officers, in close coordination with all other Club de Madrid departments.
Requirements:
University Degree in matters related to the position, preferably in Political Science, another social science or international affairs;
At least 2 years of professional experience in in similar or related fields of work, preferably in governmental, intergovernmental and/or international non-governmental organizations;
Native Spanish or English, with a very good working knowledge of the other language. Knowledge of additional languages will be considered an asset;
Excellent team-working skills;
Ability to work under pressure, meeting tight deadlines, prioritizing requests and needs;
Intense dedication and motivation. Energy, enthusiasm and commitment.
Main Tasks:
Support the work of the Programmes Director, Senior Programme Officers and Programme Officers in the management of specific projects or activities. This support can be aimed to: Assist in the design, preparation and development of mission agendas including the confirmation of meetings between Club de Madrid Members, experts and key national stakeholders, as well as the drafting, mailing and follow-up of invitations; Manage the participation of Club de Madrid Members, high level advisors and experts in project activities and Policy Dialogues/Labs; Liaise with the appropriate departments for the logistical arrangements for Members and experts travel and participation in programme activities and events; Assist in follow-up tasks post- mission including thank you letters, mailing of project materials and outcomes to participants and beneficiaries or in the production of communication products in coordination with the area of Communications; Assist in the preparation and translation of materials for proposals and reports; Assist in the production of briefing books and background material for Programmes and activities; Support the interaction and work with the Communications area to communicate the results and impacts of Club de Madrid projects; Coordinate the organization of internal meetings related to Programming, including the preparation of materials for and from these meetings; Support the preparation of new project proposals including drafting of concept notes, preparatory material, research and prepare briefings for specific thematic issues or country analysis.
Assist in the design, preparation and development of mission agendas including the confirmation of meetings between Club de Madrid Members, experts and key national stakeholders, as well as the drafting, mailing and follow-up of invitations;
Manage the participation of Club de Madrid Members, high level advisors and experts in project activities and Policy Dialogues/Labs;
Liaise with the appropriate departments for the logistical arrangements for Members and experts travel and participation in programme activities and events;
Assist in follow-up tasks post- mission including thank you letters, mailing of project materials and outcomes to participants and beneficiaries or in the production of communication products in coordination with the area of Communications;
Assist in the preparation and translation of materials for proposals and reports;
Assist in the production of briefing books and background material for Programmes and activities;
Support the interaction and work with the Communications area to communicate the results and impacts of Club de Madrid projects;
Coordinate the organization of internal meetings related to Programming, including the preparation of materials for and from these meetings;
Support the preparation of new project proposals including drafting of concept notes, preparatory material, research and prepare briefings for specific thematic issues or country analysis.
Other duties according to his professional category as the organisation may reasonably require.
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General Description and objectives of the position:
The Programmes Assistant will support the Programmes Department in both content related and organisational tasks. He/she will work under the direct supervision of the Director of Programmes, and when necessary the Senior Programme Officers and Programme Officers, in close coordination with all other Club de Madrid departments.
Requirements:
University Degree in matters related to the position, preferably in Political Science, another social science or international affairs;
At least 2 years of professional experience in in similar or related fields of work, preferably in governmental, intergovernmental and/or international non-governmental organizations;
Native Spanish or English, with a very good working knowledge of the other language. Knowledge of additional languages will be considered an asset;
Excellent team-working skills;
Ability to work under pressure, meeting tight deadlines, prioritizing requests and needs;
Intense dedication and motivation. Energy, enthusiasm and commitment.
Main Tasks:
Support the work of the Programmes Director, Senior Programme Officers and Programme Officers in the management of specific projects or activities. This support can be aimed to: Assist in the design, preparation and development of mission agendas including the confirmation of meetings between Club de Madrid Members, experts and key national stakeholders, as well as the drafting, mailing and follow-up of invitations; Manage the participation of Club de Madrid Members, high level advisors and experts in project activities and Policy Dialogues/Labs; Liaise with the appropriate departments for the logistical arrangements for Members and experts travel and participation in programme activities and events; Assist in follow-up tasks post- mission including thank you letters, mailing of project materials and outcomes to participants and beneficiaries or in the production of communication products in coordination with the area of Communications; Assist in the preparation and translation of materials for proposals and reports; Assist in the production of briefing books and background material for Programmes and activities; Support the interaction and work with the Communications area to communicate the results and impacts of Club de Madrid projects; Coordinate the organization of internal meetings related to Programming, including the preparation of materials for and from these meetings; Support the preparation of new project proposals including drafting of concept notes, preparatory material, research and prepare briefings for specific thematic issues or country analysis.
Assist in the design, preparation and development of mission agendas including the confirmation of meetings between Club de Madrid Members, experts and key national stakeholders, as well as the drafting, mailing and follow-up of invitations;
Manage the participation of Club de Madrid Members, high level advisors and experts in project activities and Policy Dialogues/Labs;
Liaise with the appropriate departments for the logistical arrangements for Members and experts travel and participation in programme activities and events;
Assist in follow-up tasks post- mission including thank you letters, mailing of project materials and outcomes to participants and beneficiaries or in the production of communication products in coordination with the area of Communications;
Assist in the preparation and translation of materials for proposals and reports;
Assist in the production of briefing books and background material for Programmes and activities;
Support the interaction and work with the Communications area to communicate the results and impacts of Club de Madrid projects;
Coordinate the organization of internal meetings related to Programming, including the preparation of materials for and from these meetings;
Support the preparation of new project proposals including drafting of concept notes, preparatory material, research and prepare briefings for specific thematic issues or country analysis.
Other duties according to his professional category as the organisation may reasonably require.
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07
Skills and policy fields
Data and statisticsPolicy and programmesExternal relationsCommunicationResearch and scienceEnvironment and climateHealthAdministration and supportExternal Relations and Development AidHuman Rights and DemocracyNGO and PoliticalSpainOn-sitePolicy analysisProject managementData analysisResearch
Verified data
Last synchronized Sep 3, 2026, 9:39 AM from EuroBrussels. Always confirm eligibility and deadline in the official notice.
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