Executive Assistant and Office Coordinator - VA 17/2026
See how your CV matches.
Create a free account to build a reviewed professional profile. Identity details never affect scoring.
- Grade
- Not specified
- Contract
- Fixed term
- Published salary
- €65,399/year
- Deadline
- October 19, 2026 at 1:59 AM · Europe/Brussels
- Location
- Brussels, Belgium
EFTA Secretariat
The EFTA Secretariat supports the European Free Trade Association and services cooperation among its member states.
Visit official websiteRadar brief
This role provides executive support to senior management and coordinates office activities, alongside administrative support across the Administration Division. The strongest stated requirement is a minimum of 5 years' relevant experience, preferably in an international environment.
This role supports the EFTA Secretariat's Brussels office in managing the Agreement on the European Economic Area and assisting Member States in elaborating input to EU decision making.
What you would do
- Providing general assistance to senior management, including calendar management, travel coordination, preparation of meetings, correspondence, and day-to-day practical support.
- Assisting in the organisation of high-level external and internal events, including planning, logistics and coordination of service provision.
- Acting as a point of contact for internal communications, helping ensure information flows effectively across divisions and duty stations.
- Taking the lead and providing administrative support where needed across the organisation, e.g. internal events.
- Applying strong problem-solving skills and service-mindedness in their work.
- Coordination of Protocol activities.
Eligibility snapshot
Must have
- Minimum 5 years' relevant experience, preferably in an international environment.
- University degree or commercial diploma, or alternatively high-school graduation or equivalent with 2 additional years of work experience.
- Strong organisational skills with a meticulous eye for detail.
- Project and/or event management experience.
- Experience providing administrative support across multiple teams or functions, with the flexibility to reprioritise as needs change.
- Ability to communicate with representatives of governments and state agencies with tact and courtesy.
- Pro-active approach, taking the initiative to improve office routines and services.
- Adaptable to new tools, systems, and ways of working as the organisation evolves.
Advantageous
- Good understanding of diplomatic protocols and etiquette, or be motivated to learn about it.
- If considered desirable and in the organisation’s interest, an additional three-year contract may be offeredStart Dates: February 2027, or earlierJob Reference: VA 17/2026.
Contract and workplace context
Assistant-level role. Verify grade, experience and selection conditions in the official notice.
Source notice
€ 65,398.80 per year Do you want to be a part of a dynamic and ambitious intergovernmental organisation working for the promotion of free trade and economic integration across Europe and globally? The European Free Trade Association (EFTA) is an intergovernmental organisation working for the promotion of free trade…
Short excerpt from EuroBrussels
Open the official or originating notice for the complete vacancy text, eligibility rules and application instructions.
Read source notice ↗Skills and policy fields
Last synchronized Oct 13, 2026, 4:32 AM from EuroBrussels. Always confirm eligibility and deadline with the hiring organisation.
View source notice ↗