Executive Assistant to the Brussels Chief Representative
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- Grade
- Not specified
- Contract
- Full-time
- Published salary
- €3,000–€3,300/mo
- Deadline
- September 22, 2026 at 11:59 PM · Europe/Brussels
- Location
- Brussels, Belgium
Environmental Justice Foundation
Environmental Justice Foundation is the organisation publishing this vacancy. Review the official notice for its mandate, structure and employment conditions.
Radar brief
This role provides high-quality organisational, administrative, and coordination support to EJF’s Brussels Chief Representative, including representing EJF in meetings and stakeholder engagements. The strongest stated requirement is a demonstrable commitment to EJF's vision, mission and values, combined with fluency or working proficiency in English and French.
This role ensures EJF’s EU advocacy and engagement are effective and impactful, supporting the organisation’s mission to protect the natural world and human right to a secure environment.
What you would do
- Help manage the Chief Representative’s priorities and track actions, deadlines and follow-up across engagements.
- Review documents for clarity and alignment, and prepare correspondence, briefing notes, presentations and other materials.
- Coordinate meetings with EU institutions, Member States, partners and other stakeholders, and represent EJF at meetings as needed.
- Support the organisation of Brussels-based meetings, events and advocacy activities, coordinating with EJF colleagues.
- The Executive Assistant to the Brussels Chief Representative will provide high-quality organisational, administrative, and coordination support to EJF’s Chief Representative in Brussels, helping ensure that EJF’s EU advocacy and engagement are effective, well-coordinated, and impactful.
- The role will provide broad exposure to the organisation’s campaigns and their impacts.
- The successful candidate will work closely with the Chief Representative and colleagues across EJF, supporting engagement with EU institutions, Member States and other stakeholders.
- This is a varied, fast-paced role suited to someone who combines organisational skills with political awareness, sound judgement, and a strong interest in both the EU and EJF’s campaigns.
Eligibility snapshot
Must have
- Demonstrable commitment to EJF's vision, mission and values and a determination to change the world for the better.
- Fluency or working proficiency in English and French.
- Demonstrable experience in an Executive Assistant, coordination, administrative, advocacy or similar role.
- Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Excellent attention to detail and a high level of accuracy and reliability.
- Confident and professional interpersonal skills.
- Ability to work independently, use initiative and anticipate needs.
- Strong interest in EU policy, environmental issues and/or advocacy, and ability to handle sensitive information with discretion.
Advantageous
- Experience working in an EU NGO, public affairs, political, governmental or international organisation.
- Familiarity with EU institutions and decision-making processes.
- Experience supporting or participating in meetings with senior stakeholders.
- Experience drafting briefings, correspondence and presentations.
- Experience organising events, roundtables or stakeholder engagement.
- Experience working in an EU NGO, public affairs, political, governmental or international organisation;
- Familiarity with EU institutions and decision-making processes;
Contract and workplace context
Assistant-level role. Verify grade, experience and selection conditions in the official notice.
Hybrid working is offered, typically 3 days in the office and 2 from home.
Application toolkit
Documents
- A personal statement outlining your suitability for the role (max 2 pages).
- Your CV (max 2 pages).
- To apply, please complete the application form the Apply Now button below.
- A personal statement outlining your suitability for the role (max 2 pages);
- The deadline for applications is 22 September 2026, 18:00 CEST.
Selection steps
- Complete the application form via the Apply Now button.
- The interview process is likely to include three stages: a short screening call, a panel interview with a task relevant to the role and a final interview.
- a short screening call, a panel interview with a task relevant to the role and a final interview.
- We're grateful to everyone who applies and we read every application carefully.
- Because of the volume of applications and the size of our team, we're only able to contact shortlisted candidates.
- If you haven't heard from us by 6 October 2026, please assume you haven't been successful on this occasion.
- Candidates must have the legal right to work in Belgium.
- EJF is an equal opportunity employer, committed to diversity within the workplace.
Official source
€ 3,000 - € 3,300 per month gross About EJF The Environmental Justice Foundation (EJF) is a global non-profit organisation working to protect the natural world and our fundamental human right to a secure environment. We work at the frontlines of environmental injustice, alongside communities most affected by climate…
Short excerpt from EuroBrussels
Open the official notice for the complete vacancy text, eligibility rules and application instructions.
Read official vacancy ↗Skills and policy fields
Last synchronized Sep 5, 2026, 4:34 AM from EuroBrussels. Always confirm eligibility and deadline in the official notice.
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