Grants Specialist
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- Grade
- Not specified
- Contract
- Full-time
- Published salary
- €70,000–€84,000/year
- Deadline
- No deadline listed
- Location
- Berlin, Germany
Radar brief
The Grants Specialist owns end-to-end post-award lifecycle management for an assigned portfolio of grants, including award setup, deliverable and reporting coordination, regranting and subcontract support, and closeout, while monitoring compliance and tracking budgets. The strongest stated requirement is 5-7+ years of grants management experience, including post-award compliance monitoring, reporting, and lifecycle management.
The role supports ICCT's mission by managing grants that fund data-driven research to advance policies reducing the health and environmental impacts of the transportation sector.
What you would do
- Own end-to-end post-award lifecycle management for an assigned portfolio of grants, including award setup and kickoff, deliverable and reporting coordination, regranting and subcontract support, and closeout.
- Track grant budgets and expenditures, prepare routine financial tracking reports, flag variances, and support preparation of funder financial reports.
- Monitor compliance requirements, ensure deliverables and expenditures align with funder requirements and ICCT policy, identify and escalate compliance risks, and support audit preparation.
- Serve as a day-to-day point of contact for assigned funders during active grant implementation, coordinating check-ins, progress updates, and correspondence.
- Maintain accurate, current, audit-ready grant records and post-award data in Salesforce and other systems, and contribute to documentation standards, SOP development, and process improvements.
- Support tracking and reporting on the Grants function's workplan for the EU-administered portfolio, flagging issues or delays, and contributing input on policies as they apply to EU office grants.
- Serve as the day-to-day contact for EU-based program staff on grants administration and as a bridge between the DC-based Grants team and the ICCT EU office, and develop and lead grants trainings.
Eligibility snapshot
Must have
- 5-7+ years of grants management experience, including post-award compliance monitoring, reporting, and lifecycle management.
- Working knowledge of UK/EU GDPR, sanctions/restricted-party screening, lobbying/transparency registration, and nonprofit compliance norms in Germany and/or other relevant jurisdictions.
- Strong background in international subgranting/regranting, including managing due diligence, compliance, and disbursement for partners based both locally and globally, across the EU, Asia/Southeast Asia, Africa, and Latin America/Brazil.
- Bachelor's degree in a relevant field (or equivalent experience).
- Ability to work from ICCT's EU office in Berlin; comfort coordinating across time zones with a Washington, DC-based manager and team.
- Strong financial acumen: budget monitoring, expenditure tracking, multi-currency reporting.
- Proficiency in Salesforce, Asana, and Microsoft Office Suite; familiarity with Adaptive or other financial management system.
- Excellent written and verbal communication skills, with the ability to communicate grant requirements clearly and diplomatically across multicultural, multi-office teams.
Advantageous
- Prior experience supervising, mentoring, or providing professional development support to junior staff.
- Experience with funders whose grants are administered through a European or UK office, similar to CIFF and/or ECF; familiarity with funder grantee portals, deliverable-linked reporting, and financial reporting strongly preferred.
- Master's degree a plus.
- Pursuit of GPC, CGMS or equivalent credentials encouraged.
- Experience developing and delivering grants and contracts trainings or capacity-building sessions for staff is a plus.
- German or other languages a plus.
- Experience in international NGOs preferred; philanthropy or climate/environmental sector experience a plus.
Contract and workplace context
The ICCT provides hybrid/remote work flexibilities; the position is full-time based in Berlin, Germany, and the ability to work from ICCT's EU office in Berlin is required.
Application toolkit
Documents
- Resume (please refrain from submitting a photograph).
- Cover letter indicating your interest.
- Names and contact information of three professional references (as well as any reference letters if available).
- Include your ideal start date.
- To apply, please submit a resume (please refrain from submitting a photograph), cover letter indicating your interest, and the names and contact information of three professional references (as well as any reference letters if available).
Source notice
From € 70,000 - € 84,000 per year The International Council on Clean Transportation (ICCT) is an award-winning, independent, global, non-profit research organization that provides data-driven research to advance policies that reduce the health and environmental impacts of the transportation sector. The ICCT offers a…
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Last synchronized Oct 13, 2026, 4:32 AM from EuroBrussels. Always confirm eligibility and deadline with the hiring organisation.
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